Privacy Policy
Privacy Policy
Maat Partners Ltd
Effective date: April 2026
1. Introduction
Maat Partners Ltd is committed to protecting personal data and handling personal information responsibly. This Privacy Policy explains how personal data is collected, used and safeguarded when individuals interact with Maat Partners Ltd, including through the website, direct communications and the delivery of consultancy services.
Maat Partners Ltd processes personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. About Maat Partners Ltd
Maat Partners Ltd is a People & Culture consultancy supporting organisations with leadership, culture and people strategy.
Registered office:
Maat Partners Ltd
Lytchett House
13 Freeland Park
Poole
Dorset
BH16 6FA
United Kingdom
Contact email:
3. Personal Data Collected
Maat Partners Ltd may collect and process personal data including:
Name
Email address
Telephone number
Job title and company name
Information submitted through website contact forms
Information shared through correspondence, meetings or enquiries
Information provided in connection with the delivery of consultancy services
Where consultancy services are provided to client organisations, Maat Partners Ltd may also process personal data relating to employees or other individuals within those organisations.
4. Purpose of Processing
Personal data may be processed for the following purposes:
responding to enquiries or requests for information
providing consultancy services to client organisations
managing client relationships and communications
administering business operations
sending occasional updates where there is a legitimate business interest
maintaining and improving the website and related services
Personal data is processed only where there is a lawful basis to do so under applicable data protection legislation.
5. Processing on Behalf of Client Organisations
In the course of delivering People & Culture consultancy services, Maat Partners Ltd may process personal data on behalf of client organisations.
In these circumstances:
the client organisation acts as the data controller, determining the purpose and means of processing personal data; and
Maat Partners Ltd acts as a data processor, processing personal data in accordance with the client’s instructions.
This processing may include information relating to employees, organisational data, engagement feedback or HR-related documentation.
6. Special Category Data
Due to the nature of People & Culture consultancy work, Maat Partners Ltd may occasionally process special category data where this is necessary for the services being provided. This may include information relating to health, workplace matters or diversity information.
Where such information is processed, appropriate safeguards and confidentiality measures are applied.
7. Sharing of Personal Data
Maat Partners Ltd does not sell personal data.
Personal data may be shared with trusted third parties where necessary for the operation of the business or the delivery of services. These may include:
IT and cloud service providers
accounting providers
professional advisers
trusted associates or subcontractors assisting with client work
All third parties are expected to process personal data securely and only for legitimate business purposes.
8. Systems and Data Storage
Personal data may be stored using secure cloud-based systems used to operate the business. These systems may include platforms used for email, document storage, communication, project management, accounting and online meetings.
Appropriate safeguards are used to ensure personal data stored within these systems is protected.
9. Website Cookies and Analytics
The Maat Partners Ltd website may use cookies and analytics tools to understand how visitors interact with the website and to improve functionality.
These tools may collect information such as pages visited, time spent on the site and general location data. This information is used in an aggregated and non-identifiable form where possible.
Users can control cookies through their browser settings.
10. Data Security
Maat Partners Ltd takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss or misuse. Access to personal data is limited to individuals who require it for legitimate business purposes.
11. Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected and to meet legal, regulatory or professional obligations.
In most cases, consultancy records and related communications may be retained for a period of up to seven years.
12. Individual Rights
Individuals have rights under UK data protection law in relation to their personal data. These include the right to:
request access to personal data held about them
request correction of inaccurate or incomplete data
request deletion of personal data where appropriate
object to certain types of processing
Requests may be made by contacting:
13. Changes to This Policy
This Privacy Policy may be updated from time to time to reflect changes to legal requirements, business operations or services. The most recent version will always be available via the Maat Partners Ltd website.